Education Abroad Fee Structure

Education Abroad provides different levels of service. Upon committing to an international experience, a service fee is charged to either the student account or directly to the department/organization sponsoring the program abroad. This fee is non-refundable.

Full Service Fee

Amount $500

The full service fee typically applies to standard faculty-led programs, exchanges, affiliate provider programs, and transfer credit group programs. Services provided for this fee include but are not limited to:
 
  • Vetting vendors and program providers for compliance and risk mitigation
  • Developing and administering comprehensive pre-departure orientations and trainings for both students and group leaders
  • Supporting students and program leaders abroad, including managing crises and triaging issues
  • Working with on-campus partners in incidents involving Title IX and student conduct
  • Providing 24/7 emergency support
  • Monitoring travel advisories and restrictions in collaboration with the Office of Risk, Ethics, & Compliance (OREC) and other strategic partners
  • Reviewing, editing, and processing contracts and International Service Provider (ISP) agreements
  • Reviewing and approving student applications, including clearing students for participation through the Student Conduct Office and the Aggie Honor System Office
  • Developing program itineraries and managing logistics
  • Developing program budgets, including setting program fees and creating budget sheets
  • Liaising with program leaders, departments, and units
  • Processing and paying program invoices from vendors, including expenses related to faculty participation
  • Facilitating access to disability program accommodation via list-sharing and collaboration with Disability Resources
  • Coordinating with the Texas Higher Education Coordinating Board (THECB) and Office of the Registrar to open and reconcile courses (faculty-led courses and placeholder courses)
  • Billing students per the timeline established by Student Business Services
  • Providing program budgets to the Office of Financial Aid and Scholarships for awarding aid for Education Abroad
  • Working with the Office of Financial Aid and Scholarships to ensure that eligible students have access to and receive applicable funding for programs abroad
  • Initiating and facilitating transfer credit approval when applicable
  • Liaising with host institutions and partners to ensure program services are clearly established and provided as stipulated by the agreement
  • Liaising with host institutions and partners to ensure students are enrolled in and receiving the agreed upon credits and courses when applicable
  • Marketing and recruitment support, including the development of a program website, hosting recruitment events, and program maintenance in the Education Abroad Portal
  • Assessing and evaluating programs upon completion, including compiling student feedback
  • Providing resources and programming for returned students (Alumni Ambassador Internship Program, Returnees Workshop, etc.)

Limited Service Fee

Amount: $200

The limited service fee typically applies to limited faculty-led programs, field trips, and group programs by non-academic units. Services provided for this fee include but are not limited to:

  • Supporting students and program leaders abroad, including managing crises and triaging issues
  • Working with on-campus partners in incidents involving Title IX and student conduct
  • Providing 24/7 emergency support
  • Monitoring travel advisories and restrictions in collaboration with the Office of Risk, Ethics, & Compliance (OREC) and other strategic partners
  • Developing and administering comprehensive pre-departure orientations and trainings for both students and group leaders
  • Reviewing and approving student applications, including clearing students for participation through the Student Conduct Office and the Aggie Honor System Office
  • Facilitating access to disability program accommodation via list-sharing and collaboration with Disability Resources
  • Coordinating with the Texas Higher Education Coordinating Board (THECB) and Office of the Registrar to open and reconcile courses (faculty-led courses and placeholder courses)
  • Working with the Office of Financial Aid and Scholarships to ensure that eligible students have access to and receive applicable funding for programs abroad
  • Liaising with host institutions and partners to ensure program services are clearly established and provided as stipulated by the agreement
  • Liaising with host institutions and partners to ensure students are enrolled in and receiving the agreed upon credits and courses when applicable
  • Marketing and recruitment support, including the development of a program website, hosting recruitment events, and program maintenance in the Education Abroad Portal
  • Assessing and evaluating programs upon completion, including compiling student feedback
  • Providing resources and programming for returned students (Alumni Ambassador Internship Program, Returnees Workshop, etc.)
 
In addition to the above, Education Abroad will also provide the following for group virtual programs: 
  • Vetting vendors and program providers for compliance and risk mitigation
  • Developing program itineraries and managing logistics
  • Developing program budgets, including setting program fees and creating budget sheets
  • Liaising with program leaders, departments, and units
  • Initiating and facilitating transfer credit approval when applicable;
  • Processing and paying program invoices from vendors, including expenses related to faculty participation
  • Billing students per the time line established by Student Business Services
  • Providing program budgets to the Office of Financial Aid and Scholarships for awarding aid for Education Abroad

Registration Fee

Amount: Variable
 
The registration fee typically applies to independent experiences and group programs by recognized student organizations. Services provided for this fee include but are not limited to:
 
  • Supporting students and program leaders abroad, including managing crises and triaging issues
  • Working with on-campus partners in incidents involving Title IX and student conduct
  • Providing 24/7 emergency support
  • Monitoring travel advisories and restrictions in collaboration with the Office of Risk, Ethics, & Compliance (OREC) and other strategic partners
  • Developing and administering comprehensive pre-departure orientations and trainings for both students and group leaders
  • Reviewing and approving student applications, including clearing students for participation through the Student Conduct Office and the Aggie Honor System Office
  • Facilitating access to disability program accommodation via list-sharing and collaboration with Disability Resources
  • Working with the Office of Financial Aid and Scholarships to ensure that eligible students have access to and receive applicable funding for programs abroad
  • Facilitating access to international health insurance through TAMU policy with CISI either via self-enrollment or group enrollment depending on the program structure.
  
In addition to the above, Education Abroad will also provide the following for individual virtual programs:
  • Initiating and facilitating transfer credit approval when applicable
  • Liaising with program leaders, departments, and units
  • Providing program budgets to the Office of Financial Aid and Scholarships for awarding aid for Education Abroad