Faculty/Program Leader


Information and Resources for Faculty, Staff & Program Leaders

TAMU faculty, staff, or student leaders may lead groups of A&M students on short or long-term programs abroad. These programs may include academic courses, volunteer or service-learning projects, research opportunities, or other high-impact experiences. 

This page provides program leaders and assistants with information and resources for developing and proposing short and long-term programs abroad.

Education Abroad News & Updates

  • Education Abroad has a new fee structure beginning Fall 2021
  • The faculty portal is now live for Faculty-led Program leaders. It houses forms, guidelines and data. An education abroad advisor will provide details on accessing and using the portal.
  • ​Beginning with Summer 2021, Field Trip leaders or coordinators will now initiate contact with our office through their group registration in the Education Abroad Portal. See the Proposing a Field Trip page for more details.

Important Proposal Deadlines


Faculty-led Programs

Time Abroad Deadline
Spring / Winter February 1

(including May/August Programs)

May 1
Fall October 1
These deadlines indicate the date your proposal must be submitted to your College Liaison.

Field Trip Programs

Time Abroad Deadline
Spring / Winter October 1

(including May/August Programs)

February 1
Fall February 1

These deadlines indicate the date your proposal must be submitted through the Education Abroad Portal.

Programs submitting a fee (new or decreased/increased) will also submit to the provost portal by the deadlines above 

Student Group Trips

Time Abroad Deadline
Winter Break October 1

Spring and Spring Break

December 1
Summer (May/June/July) March 1
August and Fall May 1

These deadlines indicate the date the Student Organization International Proposal Form must be submitted to Education Abroad.

Proposing a Faculty-Led Program

Developing a faculty-led program, short term (2 to 10 weeks) or semester-long, is a lengthy process that involves early discussions as well as timely completion of a detailed proposal form. The general recommendation is to work with the department on the academic content, as well as with your college liaison and Education Abroad regarding the requirements and access to  resources, such as education providers that can deliver logistical support in the foreign location.


Proposing a Field Trip

Field Trips can either be credit-bearing (offered in conjunction with a Texas A&M course) or non-credit bearing, such as volunteer or service learning program. These opportunities can be under the direction of a Texas A&M faculty or staff member.  As the name suggests, these are short trips abroad that usually last one to two weeks. They can be academic or non-academic in nature, but they are typically designed for a group to travel together, complete a specific project or academic outcome, or pursue an activity related to the group's mission or purpose.


Proposing a Student Group Trip

Student Group Trips are typically run by student organizations on campus that are planning to take an international group trip. These experiences are typically held over winter break, spring break, or during the summer. Many of these student group trips are volunteer opportunities abroad and equip Aggies with confidence to pursue longer immersion programs during their academic career at Texas A&M. 


Toolkit of Information and Resources

Below are a variety of documents, links and other resources to help faculty, staff, and student group leaders find the information needed to coordinate education abroad programs. The resources are broken down by program type. What type of program are you leading? Check out this quick flowchart for an idea.

Faculty-Led Programs refer to credit-bearing programs led by TAMU faculty where 50% or more of the course is taught abroad. Field Trips & Unit-led Trips refer to programs led by TAMU faculty or staff where 50% or more of the course is taught domestically or programs without a course.

Toolkit by Program Type: