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Faculty/Program Leader


Overview

Information and Resources for Faculty, Staff & Program Leaders

TAMU faculty, staff, or student leaders may lead groups of A&M students on short or long-term programs abroad. These programs may include academic courses, volunteer or service-learning projects, research opportunities, or other high-impact experiences. 

This page provides program leaders and assistants with information and resources for developing and proposing short and long-term programs abroad.
 

Education Abroad News & Updates

  • Education Abroad has a new fee structure beginning Fall 2021
  • ​Beginning with Summer 2021, Field Trip leaders or coordinators will now initiate contact with our office by submitting the International Field Trip Registration Form. See the Proposing a Field Trip page for more details.
  • Beginning with Summer 2022, Transfer-Credit Group Program leaders or coordinators initiate contact with our office by submitting the International Transfer Credit Program Proposal Form.  See the Proposing a Transfer-Credit Group Program for more details.
  • We have transitioned student application platforms to Via TRM (https://abroad.tamu.edu/via). Details about how to review applications and provide final pre-departure information will be provided.  

Important Proposal Deadlines

 

Faculty-led Programs

Time Abroad Deadline
Spring / Winter February 1

Summer
(including May/August Programs)

 May 1
Fall October 1
These deadlines indicate the date your proposal must be submitted to your College Liaison.
 

Field Trip Programs

Time Abroad Deadline
Spring / Winter October 1

Summer
(including May/August Programs)

 February 1
Fall February 1

These deadlines indicate the date your proposal must be submitted through the Education Abroad Portal.

Programs submitting a fee (new or decreased/increased) will also submit to the provost portal by the deadlines above 

Non-Academic Group Programs

Time Abroad Deadline
Winter/Spring/Spring Break October 1

May/Summer/August/Fall

 Februrary 1 - Priority
April 1 - Late**

These deadlines indicate the date the International Student Group Proposal and International Non-Academic Group Proposal must be submitted to Education Abroad.
** Proposals for programs with the department collecting funds WILL NOT be accepted after February 1st as this aligns with the Provost Office deadlines for this process.
 

Transfer-Credit Group Programs

Time Abroad Deadline
Winter/Spring/Spring Break February 1*
May/Summer May 1*
August/Fall October 1*

*These dates indicate a year in advance of program departure.
These deadlines indicate the date the Proposal must be submitted to Education Abroad.
Note: Programs submitting a fee on student accounts must obtain pre- authorization to charge a fee. Contact Education Abroad to discuss the process in advance of the above deadlines. 

Proposing a Faculty-Led Program

Developing a faculty-led program, short term (2 to 10 weeks) or semester-long, is a lengthy process that involves early discussions as well as timely completion of a detailed proposal form. The general recommendation is to work with the department on the academic content, as well as with your college liaison and Education Abroad regarding the requirements and access to  resources, such as education providers that can deliver logistical support in the foreign location.

PROPOSE A FACULTY-LED PROGRAM

Proposing a Field Trip

Field Trips can either be credit-bearing (offered in conjunction with a Texas A&M course) or non-credit bearing, such as volunteer or service learning program. These opportunities can be under the direction of a Texas A&M faculty or staff member.  As the name suggests, these are short trips abroad that usually last one to two weeks. They can be academic or non-academic in nature, but they are typically designed for a group to travel together, complete a specific project or academic outcome, or pursue an activity related to the group's mission or purpose.

  PROPOSE A FIELD TRIP

Proposing a Non-Academic Group

Non-Academic Group Programs are coordinated by A&M student groups/organizations, units, departments, colleges or other Texas A&M entities that do not offer academic credit. Instead, these offer experiences of cultural enrichment, internship, research, or volunteer opportunities.

PROPOSE A NON-ACADEMIC GROUP

Proposing a Transfer Credit Group

International Transfer Credit Group Programs are coordinated by Texas A&M academic entities but will not have a Texas A&M faculty member teaching the courses.The students will take their courses through a third-party provider or institution in the host country and receive transfer credit. These group programs range from study to cultural enrichment, internship, research, or volunteer opportunities where students are enrolled in courses for transfer credit.

PROPOSE A TRANSFER CREDIT GROUP

Toolkit of Information and Resources

Below are a variety of documents, links and other resources to help faculty, staff, and student group leaders find the information needed to coordinate education abroad programs. The resources are broken down by program type. What type of program are you leading? Check out this quick flowchart for an idea.

Faculty-Led Programs refer to credit-bearing programs led by TAMU faculty where 50% or more of the course is taught abroad. Field Trips refer to programs led by TAMU faculty or staff where 50% or more of the course is taught domestically. Non-Academic Group Programs are coordinated by non-academic departments/units and do not offer credit. Transfer Credit Group Programs are coordinated by TAMU Academic entities that will offer transfer credit.

Toolkit by Program Type: