Field Trips can either be credit-bearing (offered in conjunction with a Texas A&M course) or non-credit bearing (such as volunteer or service learning program). These opportunities can be under the direction of a Texas A&M faculty or staff member. As the name suggests, these are short trips abroad that usually last one to two weeks. They can be academic or non-academic in nature, but they are typically designed for a group to travel together, complete a specific project or academic outcome, or pursue an activity related to the group's mission or purpose.
Faculty and staff leaders interested in coordinating a field trip should register the experience with Education Abroad in accordance with Standard Administrative Procedure 21.01.03.M0.02.
Education Abroad primarily provides health and safety resources, risk management and emergency information and support for field trips. There is a $100 fee per student participant to cover the costs of administrative support. This fee does not include the cost of the overseas medical insurance and emergency evacuation coverage for participants/leaders. The cost of insurance for participants/leaders will be invoiced to the department separate from the student participant fee.
Academic field trip approvals:
STEP 1: Submit the Education Abroad International Field Trip Registration form
prior to the deadlines listed below. All signatures and itinerary must be completed.
- NOTE: To open the PDF above, Left click to open in Explorer or right click and save link as in Chrome or Firefox. Then open from desktop by right clicking and choosing open with adobe reader.
STEP 2: If your program needs a fee approval
, you will be asked to access the Provost Field Trip portal
and provide the requested financial information requested. Note that you must complete STEP 1 first in order to be eligible.
Timeline of submission for the field trip approval form for field trips to the Office of the Provost:
*Please note that fee approval forms must pass through Education Abroad prior to the deadlines above. Please plan accordingly.*
- Summer: February 1
- Fall: February 1
- Spring: October 1
You can review our Checklist and Pre-Departure Considerations for Academic Field Trips.
All international field trips, be it credit- or non-credit bearing, must be registered through Education Abroad by a trip leader (faculty or staff).
If you are registering a Non-academic Field Trip
(programs conducted by a unit or organization on campus), please complete the registration here
A course offered as part of a faculty-led program should be taught almost entirely overseas, with at least 50% of the contact hours occurring while abroad. Faculty-led program courses must obtain a special approval by the Texas Higher Education Coordinating Board (THECB) before they can be offered/taught overseas versus on campus (or the University will not receive formula funding from the state based on student enrollment in these courses). A field trip can be part of a credit-bearing course, or a non-credit bearing program of its own. If a field trip is a required part of a credit-bearing course, more than half of the course (50%) must be taught on campus.